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Students use their school Google Apps Accounts to produce a lot of great writing, presentations, and more. When they graduate or leave the district they might like to take that work with them. Google doesn't yet have a simple way to transfer everything from one account to another, but there are a few easy ways to get the information you want exported and downloaded for safe keeping. You can upload the files to a personal Google Account later, turn them into Microsoft Office files, or upload contacts, calendars, and email to another non-Google account.

How to Use Google Takeout for Exporting Most of your Google Account

 

  1. Visit Google Takeout and login with your Mattawan School Google Account.
  2. Select the Google Apps and Services you want to export your data and documents from and select the option to receive the file as a download via email (depending on the size of your Google account, this could take several hours).
  3. Once the Google Takeout email arrives, use the links to download your archived data and documents.
  4. Download the archive (there may be more than one archive for large amounts of data) and save them to your personal computer, external hard drive, or other location.
  5. You can "unzip" the archives and then upload the data and documents to a new personal Google Account or use the files and document in Microsoft Office or other applications.

Need More Help? Google has a great resources for questions, answers, and more information about Google Takeout, visit this frequently asked questions page.

 

How to Transfer Google Gmail using Mail Fetcher*

*This is for advanced users that want to redirect their current Mattawan Gmail to a personal Gmail, and let Google's servers copy just your Gmail over to another account. These instructions are a modified version of the Google Mail Fetcher instructions.

With Your Existing Mattawan Gmail Account:

  1. Login to your existing Mattawan Gmail Account
  2. Click the gear icon in the upper right, then select Settings.
  3. In the Forwarding and POP/IMAP section, make sure to select Enable POP for all mail.
    1. Set the Port to 995
    2. "uncheck" the leave a copy of retrieved message on the server option
    3. "check" the option for "Always use a secure connection (SSL) when retrieving mail"
  4. Scroll to the bottom and click the Save Changes button.

With Your New or Existing Personal Gmail Account:

Setting up Mail Fetcher:


            How to Transfer Google Sites

             

            How To: Transfer Google Sites from Mattawan EdTech on Vimeo.

             

            • Login to your existing Mattawan Google Account and visit the Sites homepage.
            • For each Google Site you want to transfer, visit the homepage of each site and perform the following:
              • Click the SHARE button in the upper right hand corner of the site.
              • Share the site with your personal Google Account, making sure to select Is Owner when sharing.
              • Copy the web address of the site (found at the top of the Sharing and permissions window you're currently in).
              • Logout of your Mattawan Google Account using the menu in the upper right hand corner of the window.
              • Login with your personal Google Account.
              • Paste the web address of the site into the location bar of your web browser.
              • Click the MORE actions drop-down in the upper right hand corner and select Manage Site.
              • Select GENERAL in the 'Site settings' section.
              • Click the COPY this Site link next to 'Site Actions'.
              • Enter a new site name, and click Copy site.
            Last Modified on May 6, 2015
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